Find high-storage workspaces
Compare storage and activity signals across accessible SharePoint sites and Teams-connected workspaces.
SharePoint storage optimization
Reduce SharePoint storage costs without deleting current content.
Protect helps administrators see which workspaces, files, and version histories consume paid SharePoint capacity, then focus cleanup where it can make the largest difference.
Why Protect
Turn storage totals into practical savings opportunities.
A tenant-wide total does not explain what to fix. Protect connects capacity to the workspace, library, file, and version history that caused it, helping teams reduce unnecessary versions while retaining the current files people rely on.
Trace capacity drivers
Move from workspace totals to the libraries, large files, and version history behind the consumption.
Prioritize by impact
Rank reclaimable capacity so administrators start with the changes most likely to reduce cost.
Keep current content
Target unnecessary file versions while retaining the current version used by the team.
How it works
From storage pressure to controlled cleanup
Measure
Review workspace storage, activity, ownership, and quota signals in one sortable view.
Trace
Identify the libraries, files, and version histories responsible for the largest consumption.
Prioritize
Compare reclaimable capacity and cost impact before making a change.
Reduce
Remove versions that are no longer needed while preserving current SharePoint content.
Frequently asked questions
SharePoint storage optimization questions
What usually consumes SharePoint storage?
Current files use capacity, but version history can multiply the storage used by frequently edited or very large files. Protect separates those drivers so they can be reviewed.
Can storage be reduced without deleting current files?
Yes. Protect is designed to identify unnecessary historical versions so administrators can retain the current content teams use.
Does Protect show Microsoft Teams storage?
Teams channel files are stored in connected SharePoint sites. Protect includes those accessible Teams-connected workspaces in its SharePoint storage view.