Who is responsible?
Find workspaces with one owner or no owner before governance decisions lose an accountable person.
Microsoft 365 governance
Turn governance questions into controls you can scale.
Protect follows Microsoft SharePoint access from workspace to file, reveals storage waste, publishes native metadata controls, and carries approved governance templates across large, complex tenants.
Search
AM327 sharing entries3 selected
NameShared withAccessSource
XBudget forecast.xlsxECExternal consultantReadCustom
WScope statement.docxProject membersEditInherited
CommercialAnyone with the linkViewSharing link
Design coordinationDesign teamContributeInherited
Microsoft 365 workspace overview
Stop opening workspaces one at a time.
Use one sortable list to identify the accessible projects, Microsoft SharePoint workspaces, and connected Teams most likely to contain risk or waste.
Who is outside?
Separate internal-only workspaces from guest access and Anyone links.
Where is storage going?
Trace consumption to the files and version histories driving cost and quantify reclaimable capacity.
What needs attention?
Use activity, ownership, sharing, storage and lock-state signals to set the next priority.
Search workspaces
AMMicrosoft 365 workspace overview
184 projects and Microsoft Teams workspaces
12Guest access7Owner attention18Stale workspaces
WorkspaceOwnersSharingActivityStorageState
Project Atlas2 ownersGuestsToday42 GBActive
Finance operations1 ownerInternal9 days86 GBAging
Legacy projectsNo ownerAnyone168 days612 GBStale
HR policies3 ownersInternalYesterday18 GBActive
Illustrative product viewAccess explorer
See why access exists before changing it.
Go from hundreds of permission entries to the exact guest, group, link, location, access level and source behind the question.
- Workspaces, libraries, lists, folders and files
- Internal users, guests, groups and sharing links
- Inherited access and custom access
- View, download, edit, approve, share and delete indicators
Search
AM327 sharing entries3 selected
NameShared withAccessSource
XBudget forecast.xlsxECExternal consultantReadCustom
WScope statement.docxProject membersEditInherited
CommercialAnyone with the linkViewSharing link
Design coordinationDesign teamContributeInherited
Protect Pro
Fix the finding while its context is still clear.
A licensed administrator can act on selected permission entries without starting the investigation again in another screen.
Grant access
Add the right people or groups with the intended access level.
Change access
Correct the access level for several selected entries in one action.
Remove access
Remove excess access with inheritance-aware handling where needed.
Apply an Excel review
Validate spreadsheet-based access decisions before they are applied.
Metadata policies
One policy from assisted entry to native enforcement.
Use a standard JSON Schema to define required properties, controlled values, formats and cross-column naming structures. Protect shows exactly what each column accepts and whether SharePoint will enforce it at list or column level.
- Preview rules before publishing
- Fill selected files from the same policy
- Stop Autofill if native validation changes or weakens
Library metadata policy
EnforcedProject documents
One rule setFill properties and native SharePoint validation stay synchronized.4 rules
ColumnAccepted valueEnforced by
Naming ID
<Project>-<System>-<Number>.<Ext>ListSystemARC · STR · MEPList
Number3 digitsList
Extensionpdf · xlsx · pngList
Enterprise Microsoft 365 deployment
Stop configuring the same control a thousand times.
Create reusable governance templates, validate them once, and roll the approved standard across selected projects and Microsoft Teams workspaces in waves. Central teams move faster while business units retain clear ownership and documented exceptions.
- Standardize access, metadata, naming, approval, and storage controls
- Target rollouts by business unit, region, project, or workspace type
- Verify adoption and focus follow-up on exceptions
Define once
Approved governance template
Access, content, and storage controls
Roll out safelyBy workspace type or region
1,000+projects & Microsoft TeamsVerify adoption. Focus on exceptions.
Microsoft 365 experience
Govern where collaboration happens.
Microsoft SharePointProjects, libraries, folders and filesMicrosoft TeamsTeams and their connected SharePoint contentMicrosoft ExcelAudit exports and validated imports
Microsoft SharePointProjects, libraries, folders and files
Microsoft TeamsTeams and their connected SharePoint content
Microsoft ExcelAudit exports and validated imports